GENERAL PROCUREMENT NOTICE No. 4B (July 2008)

Prior Information Notice

General Information
Country:   Ghana
City/Locality:   Accra
Notice/Contract Number:   GPN (4B) JULY 2008
Publication Date:   Jul 9, 2008
Funding Agency:   Millennium Challenge Account
Buyer:   Millennium Development Authority (MiDA)
Original Language:   English

Contact Information
Address:   Vidal Creppy
Millennium Development Authority
4th Floor Heritage Tower, 6th Avenue, Ridge West
Accra  
Ghana
Telephone:   +23321666619
Fax:   +23321666669
Email:   Click here
Web Site:   http://www.mida.gov.gh

Goods, Works and Services

 

Original Text

Millennium Development Authority (MiDA)

GENERAL PROCUREMENT NOTICE No 4B
(July 2008)

SCHEDULE OF ACTIVITIES PLANNED TO COMMENCE IN THE PERIOD
JULY – DECEMBER 2008

The Millennium Challenge Corporation (“MCC”) and the Government of Ghana (the “Government”) have entered into a Millennium Challenge Compact (the “Compact”) for Millennium Challenge Account assistance in the amount of approximately five hundred and forty seven million USD (“MCC Funding”).This is intended to help facilitate poverty reduction through economic growth in Ghana. The Millennium Development Authority (“MiDA”) on behalf of the Government intends to apply a portion of the proceeds of MCC Funding to eligible payments under this Contract. Payments by MiDA will be subject, in all respects, to the terms and conditions, including restrictions on the use of MCC Funding, in the Compact. No Party, other than the Government and MiDA shall derive any rights from the Compact or have any claim to the proceeds of MCC Funding.

The three Implementation Zones are:
• The Northern Agricultural Area; comprising five districts: Savelugu Nanton, Tolon Kumbungu, Tamale Metro, West Mamprusi and Karaga (the “Northern Zone”);

• The Afram Basin Area; comprising six districts: Ejura Sekyedumasi, Kwahu South, Fanteakwa, Afram Plains, Sekyere East and Sekyere West (the “Afram Basin Zone”);

• The Southern Horticultural Belt Area; comprising twelve districts: Gomoa, Awutu Efutu Senya, Akuapim South, Manya Krobo, Dangme West, Yilo Krobo, Kpandu, Hohoe, Ketu, Keta, South Tongu and Akatsi (the “Southern Zone”).

(Total Estimated Value: approximately US$192 million)

COMPONENT 1: AGRICULTURE PROJECT (approximately US$ 40 million)

12. Irrigation Development Training Activity

Activity Ref No & Name: 1201101 Rehabilitation of Existing Irrigation Schemes
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A number of Consulting Firms are required in the (3) Intervention Zones to carry out Feasibility Studies, Design and Construction Supervision to determine the optimum way in which to rehabilitate existing Irrigation Schemes.

Activity Ref No & Name: 1201102 Development of New Irrigation Schemes
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A number of Consulting Firms are required in the (3) Intervention Zones to carry out Feasibility Studies, Detailed Engineering Studies and Design and Construction Supervision for new Irrigation Schemes.

The two Activities mentioned above may require about 6 Consulting Firms and may be preformed either, with the requirements for new and existing being looked at together, or being looked at singly in each of the Intervention Zones.

13. Land Tenure Activity

Activity Ref No & Name: 1304301 - 302 Office Equipment
Proc. Type & Method: GOODS Shopping
Brief Description of Activity: There is a requirement for furniture and fittings and for office furniture and equipment such as computers, photocopiers, telephones, packaged into approximately 4-5 Lots.

Activity Ref No & Name: 1305302 - 307 Office Equipment
Proc. Type & Method: GOODS Shopping
Brief Description of Activity: There is a requirement for furniture and fittings and for office furniture and equipment such as computers, photocopiers, telephones, packaged into approximately 6 Lots.

Activity Ref No & Name: 1305301 Printing of Forms
Proc. Type & Method: GOODS Shopping
Brief Description of Activity: There is a requirement for the printing of Forms for the use by the Courts in the resolution of Land Dispute Cases.

Activity Ref No & Name: 1305101 Baseline Study
Proc. Type & Method: SERVICES SIC (Individual Consultant)
Brief Description of Activity: An individual consultant is required to provide a short term input into a baseline study on the clearance of the backlog in the resolution of Land Cases.

Activity Ref No & Name: 1305102 Training Consultant
Proc. Type & Method: SERVICES SIC (Individual Consultant)
Brief Description of Activity: An individual consultant is required to provide a short term input into training of Court staff in the mediation in the resolution of Land Cases.

14. Post Harvest Activity

Activity Ref No & Name: 1401101 KIA Export Facility Consultant (Revised Notice)
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A Consulting Firm is required to review the existing designs of a Packhouse at KIA Airport, and then to assist in the preparation of Bid Documents for the Construction of the Packhouse, followed by Construction Supervision of the proposed Works. The Packhouse will consist of Cold Storage (Holding) and Palletization Facilities among others.

Activity Ref No & Name: 1401103 IPPC Consultant
Proc. Type & Method: SERVICES SIC (Individual Consultant)
Brief Description of Activity: An individual consultant is required to provide a short term input to assist the Ministry of Food & Agriculture to review the Plant Quarantine Act, Act (307) 1965 to make it consistent with the International Plant Protection Convention (IPPC) 1997 and the Seed Law to make it compliant with the International Seed Testing Association (ISTA) Standards

Activity Ref No & Name: 1401202 KIA Export Facility Construction
Proc. Type & Method: WORKS Competitive Bidding
Brief Description of Activity: A Contractor is required to construct a new Packhouse at KIA Airport. This will involve land clearance, construction of the main building and out buildings, installation of Refrigeration Facilities, provision of Docking Areas for vehicles, provision of security Facilities in line with GLOBALGAP requirements.

Activity Ref No & Name: 1401301 Supply & Delivery of Cooling and Holding Equipment
Proc. Type & Method: GOODS Competitive Bidding
Brief Description of Activity: Providers to supply Pre-Cooling and Equipment and Holding Facilities for a number of existing Packhouses located in various Districts of the Project areas. Farmers will be able to select from four or five types of Equipment according to their needs, the type and location of their Packhouses.

16. Feeder Roads Activity

Activity Ref No & Name: 1601201 - 203 Rehabilitation of Feeder Roads
Proc. Type & Method: WORKS Competitive Bidding
Brief Description of Activity: Road Contractors are required for the construction of, and rehabilitation of a number of Feeder Roads in the (3) Intervention Zones. The total length of all the Roads is around 950km to be constructed in Two Phases. This Notice is for Phase 1 works, comprising 380km, and it is expected that a single Lot for Construction would be around 63km.
It is expected that the packages will be as follows:
Feeder Roads (Northern Zone) Lot N1 and Lot N2
Feeder Roads (Eastern & Central Zones) Lot EC1 and Lot EC2
Feeder Roads (Volta Zone) Lot V1 and Lot V2

COMPONENT 2: TRANSPORTATION PROJECT (approximately US$ 72 million)

21. N1 Upgrading Activity

Activity Ref No & Name: 2101201 N1 Highway Construction (Lots 1 & 2)
Proc. Type & Method: WORKS Competitive Bidding
Brief Description of Activity: Road Contractors are required for the Upgrading of N1 section from Tetteh Quarshie Interchange to Mallam Road Junction in Accra. The Contractors will be selected through a Pre-qualification process. The Pre-qualification Notice was Published in May 2008 and closed in June 2008.
Lot 1 consists of about 5.9km of road works and an Interchange Facility at Dimples Junction.
Lot 2 consists of about 8.1km of road works and an Interchange Facility at Mallam Junction

22. Trunk Roads Activity

Activity Ref No & Name: 2201201 Trunk Roads Construction
Proc. Type & Method: WORKS Competitive Bidding
Brief Description of Activity: Road Contractors are required for the construction of, and rehabilitation of a number of Trunk Roads in the Afram Plains Intervention Zones. The total length of all the Roads is around 230km to be constructed in Two Phases. This Notice is for Phase 1 works, comprising about 100km,
It is expected that the packages will be as follows:
Trunk Roads (Afram Zone) Lot A1 and Lot A2

23. Ferry Activity

Activity Ref No & Name: 2301201 Rehabilitation of Floating Dock
Proc. Type & Method: WORKS Competitive Bidding
Brief Description of Activity: A Contractor will be required for the rehabilitation of the VLTC Floating Dock at Akosombo (Lake Volta). The contract will involve the supply of steel plates, various mechanical and electrical equipment which the Contractor will utilise for the on-site rehabilitation of the floating dock.

Activity Ref No & Name: 2301301 Construction of Ro-Ro Ferries
Proc. Type & Method: GOODS Competitive Bidding
Brief Description of Activity: A Marine Vessel Supplier will be required for the manufacture and the construction on-site of (2) Ferries for use by VLTC.on the existing Ferry Crossing from Ekye Amanfrom to Adawso in the Eastern Region of Ghana. The Supplier will be required to provide all the materials, plant and equipment needed to construct the vessels using the rehabilitated floating dock mentioned above. The vessels cannot be constructed offshore Ghana and transported to the site.
The design of the vessels is being considered by the nominated Consultant at the present time.

COMPONENT 3: RURAL DEVELOPMENT PROJECT (approximately US$ 76 million)

31. Procurement Capacity Activity

Activity Ref No & Name: 3101102 Short Term Training Consultant (Revised Notice)
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: MiDA intends to engage a number of Training Consultants to train Procurement Practitioners in the Public Sector on the Public Procurement Act, training will cover procurement methods, processes and procedures, thresholds, approval levels and authorities and Contract Administration.

Activity Ref No & Name: 3101103 Development of Training Modules Consultant
(Revised Notice)
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: MiDA shall engage Consultants to develop medium and long-term Training Modules for use in tertiary institutions for formal procurement training. The Consultants selected shall be expected to coordinate with the Public Procurement Authority and educational institutions (Polytechnics and Universities – private and public) to develop national and internationally acceptable standard Procurement Curriculum.

Activity Ref No & Name: 3101301 Equipment for Project Coordinator
Proc. Type & Method: GOODS Shopping
Brief Description of Activity: Procurement of Office Supplies, Computer and accessories for the Project Coordinator.

32. Community Services Activity

Activity Ref No & Name: 3203201 Rehabilitation of Flood Affected Schools
Proc. Type & Method: WORKS Small Works Competitive Bidding
Brief Description of Activity: A number of Contractors will be required to rehabilitate or reconstruct flood affected schools in the Northern Zone Implementation Area. Each Lot will be divided into (5) schools, the total value of the works for each Lot being around US$ 200,000. There will be (15) Lots as follows:
Lot 8A/B/C – Two Schools in the Savelugu Nanton District
Lot 8B/C – Two Schools in each Lot in the Tamale Metropolitan District
Lot 9A/B/C – Two Schools in each Lot in the West Mamprusi District
Lot 10A/B/C – Two Schools in each Lot in the Karaga “A” District
Lot 11A/B/C – Five Schools in the 3 Lots in the Karaga “B” District
Lot 12A/B/C - Seven Schools in the 3 Lots in the Tolon-Kumbugu District

Activity Ref No & Name: 3202202 Construction Works – Educational Infrastructure
Proc. Type & Method: WORKS Small Works Competitive Bidding
Brief Description of Activity: Contractors will be required for the Construction of Schools in the (3) Intervention Zones, basically to the designs of the Ministry of Education, but in line with the site and layout drawings provided by the Construction Supervising Consultant. At this point in time the number of Schools to be constructed has yet to be determined but the total value of Construction Works is around US$ 23 million.

Activity Ref No & Name: 3202203 Construction Works – Boreholes
Proc. Type & Method: WORKS Small Works Competitive Bidding
Brief Description of Activity: Contractors will be required for the Construction of Boreholes in the (3) Intervention Zones, basically to standard designs currently used in the various Zones, but in line with the site and layout drawings provided by the Construction Supervising Consultant. At this point in time the number of Boreholes to be constructed has yet to be determined but the total value of Construction Works is around US$ 8 million.

Activity Ref No & Name: 3202204 Construction Works – Small Town Water Systems
Proc. Type & Method: WORKS Small Works Competitive Bidding
Brief Description of Activity: Contractors will be required for the Construction of Small Town Water Systems in the (3) Intervention Zones, basically to standard designs currently used in the various Zones, but in line with the site and layout drawings provided by the Construction Supervising Consultant. At this point in time the number of Small Town Water Systems to be constructed has yet to be determined but the total value of Construction Works is around US$ 13 million.

Activity Ref No & Name: 3202205 Construction Works – Rural Electrification
Proc. Type & Method: WORKS Small Works Competitive Bidding
Brief Description of Activity: Contractors will be required for the Construction of Rural Electrification Schemes in the (3) Intervention Zones, basically to standard designs currently used in the various Zones, but in line with the site and layout drawings provided by the Construction Supervising Consultant. At this point in time the number of Rural Electrification Schemes to be constructed has yet to be determined but the total value of Construction Works is around US$ 3 million.

Activity Ref No & Name: 3201301 School Furniture Supplies
Proc. Type & Method: Goods Competitive Bidding (CB)/Framework Contracts
Brief Description of Activity: Providers are required for the Supply School furniture such as Dual Desks, Teachers Writing Tables, Chairs and Cupboards to about 500 Schools in 31 Districts in the Northern Agricultural Area, Afram Basin Area and the Southern Horticultural Belt.

Activity Ref No & Name: 3202302 Borehole Equipment Supplies
Proc. Type & Method: Goods Competitive Bidding/Framework Contracts
Brief Description of Activity: Providers to supply Borehole Equipment made up of hand pumps and their accessories, etc. in 31 districts in the Northern Agricultural Area, Afram Basin Area and the Southern Horticultural Belt.

Activity Ref No & Name: 3202303 Small Town Water System Supplies
Proc. Type & Method: Goods Competitive Bidding/Framework Contracts
Brief Description of Activity: Providers to supply Equipment for Small Town Water Systems made up of Overhead Tanks Pressure Pipes, PVC Pipes, Stand Pipes, Electricity Cables and other associated accessories in 31 districts in the Northern Agricultural Area, Afram Basin Area and the Southern Horticultural Belt.

Activity Ref No & Name: 3202305 Rural Electrification Equipment Supplies
Proc. Type & Method: Goods Competitive Bidding/Framework Contracts
Brief Description of Activity: Providers to supply Equipment for Rural Electrification made up of Electricity Cables, Meters, Transformers, Electricity Poles and other associated accessories, etc. in 31 Districts in the Northern Agricultural Area, Afram Basin Area and the Southern Horticultural Belt.

33. Financial Services Activity

3301. Bank of Ghana

Activity Ref No & Name: 3301101 Existing Payment Laws Review Consultant
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A Consultant is required to assist the Bank of Ghana in spearheading a transformation of the National Payment System with the introduction of several new Electronic Payment Systems, such as the National Switch (e-Zwich), Biometric Smart Card, Cheque Codeline Clearing and Automated Clearing Card Systems. The objective for this assignment is to review and propose amendments, where necessary, to the existing legal and regulatory framework for payments under Ghana’s National Payment System.

Activity Ref No & Name: 3301102 Public Awareness Campaign Consultant
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A Consultant is required to assist the Bank of Ghana to develop and implement a national campaign to educate businessmen, banks and both rural and urban financial services consumers regarding the benefits of new electronic payment systems being developed in Ghana, including the Financial Services Activity of the Ghana Compact.

3302. Ghana Rural Bank Computerisation & Interconnectivity Project

Activity Ref No & Name: 3302102 Short Term Consultancies (Technical and Managerial)
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: These will comprise professional and technical services of local and international experts on intermittent basis to provide guidance and advise on managerial and technical matters, including training related to the automation, computerisation and interconnectivity project.

Activity Ref No & Name: 3302301 Software Licenses
Proc. Type & Method: SERVICES Sole Source
Brief Description of Activity: This procurement is for the Supply, Customisation, Implementation, Commissioning and Maintenance of an Integrated Banking Application Software called eMerge.

Activity Ref No & Name: 3302302 Computer Equipment
Proc. Type & Method: GOODS ICB
Brief Description of Activity: This involves, as appropriate, the design, supply, installation and maintenance of computer hardware and systems including primary and secondary/backup servers, shared raid storage, tape (autoloader) backup system, workstations, printers, passbook printers, server room (UPS, AC, Generator and WAN/LAN backbone link), LAN equipment installation at rural bank branches.

Activity Ref No & Name: 3302303 Power Supply (Generators)
Proc. Type & Method: GOODS ICB
Brief Description of Activity: This component will install stand alone generators, if necessary, based on the reliability and availability of electrical power in each Rural Bank. The capacity of the generators to be provided to each Rural Bank will be scaled to the power requirements of the new Computerized Environment.

Activity Ref No & Name: 3302304 VSAT EQUIPMENT
Proc. Type & Method: GOODS ICB
Brief Description of Activity: This component will design, deploy, manage and maintain a wide area network (WAN) that will interconnect Rural Banks with the Apex Bank and the branches of all the Rural Banks in Ghana. The telecom method recommended is pure VSAT (very small aperture terminal) Satellite Network utilizing KU band and the recommended network topology is Star Topology. The VSAT Network will also provide Voice Communication Interface to the Rural Banks.

Activity Ref No & Name: 3302305 OFFICE EQUIPMENT
Proc. Type & Method: GOODS TBA
Brief Description of Activity: This involves the supply and installation of miscellaneous Office Equipment and Fittings, including Furniture and Office Electronic ware.

Activity Ref No & Name: 3305302 eFASS Banking Software
Proc. Type & Method: GOODS Sole Source
Brief Description of Activity: This involves modifications to the proprietary eFASS banking software currently being deployed by Bank of Ghana, to accommodate specific reporting requirements under the Policies and Procedures Manual of the Agricultural Credit Programme (ACP) of the MiDA Credit Activity.

COMPONENT 4: MONITORING & EVALUATION

41. Monitoring

Activity Ref No & Name: 4101106 Impact Evaluation Feeder Roads Consultant
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A Consultant Firm will be required to conduct an impact evaluation of MiDA’s Feeder Roads Activity, in eight of its 23 program districts. The primary data for the impact evaluation will be a series of frequent (perhaps monthly) surveys of markets, similar in scope to the Consumer Price Index (CPI) survey, examining changes in price over time. The Consultant Firm will have to be familiar with CPI-type surveys and Geographic Information Systems (GIS). Findings from the market surveys would complement the overall impact evaluation conducted by the Institute of Statistical, Social, Economic and Research (ISSER). The evaluation is designed to use the Difference-in-Difference methodology to assess the investments impact over space and time.

Activity Ref No & Name: 4101109 Beneficiary Analysis Consultant
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A Consultant will be required to carry out Beneficiary Analysis in all the Program Districts. This is a participatory qualitative social analysis tool that MiDA wants to use to improve the impact of its operations by gaining the views of beneficiaries regarding ongoing program activities. It seeks to complement other MiDA Impact Evaluation that are using more formal methodologies such as the GLSS5+ and FBO surveys, to get reliable, qualitative, in-depth information on the socio-cultural conditions and perceptions of the project’s target group which will be of immediate use to its management, and project managers. This study is also to fill in gaps in information that are not covered by other evaluation studies.

Activity Ref No & Name: 4101111 Information Systems Consultant
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A Consultant will be required to design and develop customized but user-friendly database from the scratch or perform systems integration to accommodate MiDA needs, whichever is appropriate, for data capture, data management, and reporting to different level of stakeholders.

Activity Ref No & Name: 4101107 Capacity Building & Training Consultant
Proc. Type & Method: SERVICES QCBS
Brief Description of Activity: A Consultant will be required to provide Training and Technical Assistance (TA) to selected Ministries, Departments and Agencies (MDAs) who have been assigned major Monitoring & Evaluation responsibilities in their Implementing Entity Agreements (IEAs) with MiDA. The Training and TA is to assist the MDAs to develop M&E Systems to track and report on the performance of project activities they are implementing for MiDA.

Activity Ref No & Name: 4101302 Equipment & Supplies
Proc. Type & Method: GOODS Shopping, with a few Competitive Bidding
Brief Description of Activity: There will be requirements for a range of equipment and supplies to support the M&E Consultancies and ISSER and GSS requirements during the next 2-3 years. Whilst most will be related to the Shopping Method, there may be some requirements which will be procurered through Competitive Bidding.

COMPONENT 5: PROGRAMME ADMINISTRATION

51. Programme Administration

Activity Ref No & Name: 5101XXX Miscellaneous Procurements for MiDA HQ
Proc. Type & Method: GOODS Shopping
Brief Description of Activity: There will be a number of small procurements of Office Supplies, Office Furniture, Telephones and other Communication Equipment, Blanket Purchase Agreements and similar requirements for MiDA HQ. Total value of procurements will be around US$ 250,000.

Activity Ref No & Name: 5101XXX Miscellaneous Procurements for MiDA Zonal Offices
Proc. Type & Method: GOODS Shopping
Brief Description of Activity: There will be a number of small procurements for Office Supplies, Office Furniture, Telephones and other Communication Equipment, Blanket Purchase Agreements and similar requirements for MiDA Zonal Offices. Total value of procurements will be around US$ 200,000.

Activity Ref No & Name: 5101XXX Motor Vehicles for various Project Activities
Proc. Type & Method: GOODS Competitive Bidding
Brief Description of Activity: There will be a bulk procurement for around (2) motor vehicles for several of the MiDA project activities. The vehicles will be 4 x 4 Station Wagons, 4 x 4 twin-cab pick-ups and saloon motor cars in the 1400 - 1600cc range. . Total value of procurements will be around US$ 300,000.

Contracts for Goods, Works, and Services financed under the Ghana MCA Program will be implemented according to the principles, rules and procedures set out in the MCC Program Procurement Guidelines dated May 22, 2007, and Procurement is open to any person from an eligible source country as defined in the said Guidelines which may be downloaded from the MCC website (http://www.mcc.gov).

Specific Procurement Notices inviting Bids under “the Competitive Bidding Method” and Selection of Consultants under the “Request for Proposals” method will be announced, as they become available, in local newspapers, on the MiDA Website (http://www.mida.gov.gh), the Development Gateway Market (dgMarket) website http://www.dgmarket.com/) for procurements (above US$50,000) and the UN Development Business Online (UNDB) website (http://www.devbusiness.com/) for procurements (above US$100,000.


Millennium Development Authority (MiDA) Tel: +233 (21) 666 619
4th Floor Heritage Tower, 6th Avenue Fax: +233 (21) 666 669
PMB 56, Stadium Post Office Web: http://www.mida.gov.gh
Accra, Ghana
Please note that this notice is for your information only.
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