RW-Kigali: guard service for the Delegation of the European Commission in the Republic of Rwanda

Country:

Rwanda

City/Locality:

KIGKALI

Notice/Contract Number:

eu:238093-2008

Publication Date:

Sept 16, 2008

Deadline:

Oct 31, 2008

Buyer:

DELEGATION DE LA COMMISSION EUROPEENNE EN REPUBLIQUE DU RWANDA

Original Language:

French

Address:

DELEGATION DE LA COMMISSION EUROPEENNE EN REPUBLIQUE DU RWANDA
KIGALI
Rwanda

Email:

Click here

Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 179/2008
, #
238093-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Délégation de la Commission
européenne en République du Rwanda, attn: Mr Jean Lebeau, chef de
l'administration, RW-Kigali, 1807 boulevard de l'Umuganda, BP 515, Kigali,
Rwanda. Contact: délégation de la Commission européenne en République du
Rwanda. Tel. (250) 58 57 38/39/40/41. Fax (250) 58 57 36. E-mail:
delegation-rwanda@ec.europa.eu.
Internet address(es):
General address of the contracting authority:
http://www.delrwa.ec.europa.eu.
Further information can be obtained from:
Délégation de la Commission européenne en République du Rwanda, attn: Mr
Jean Lebeau, RW-Kigali, 1807 boulevard de l'Umuganda BP 515, Kigali,
Rwanda. Contact: chef d'administration. Tel. (250) 28 57 38/39/40/41. Fax
(250) 58 57 36. E-mail: jean.lebeau@ec.europa.eu.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
Aforementioned contact point(s).
Tenders or requests to participate must be sent to:
Aforementioned contact point(s).
I.2) Type of contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Guard service for the Delegation of the European Commission in the
Republic of Rwanda.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category No 23.
Main place of performance: Kigali — Rwanda.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on the framework agreement: Framework agreement with
a single operator.
Duration of the framework agreement: 4 years.
II.1.5) Short description of the contract or purchase(s): The aim is to
conclude a service contract with a company specialising in life and
property safety. This company will be required to provide the Delegation
of the European Commission in Kigali with its own security guard service
for buildings (offices located at the aforementioned address, as well as
an estimated 15 residences at most) and Delegation staff (approximately 42
people). The company must undertake to:
— control visitor access to buildings,
— keep buildings under general surveillance so as to prevent any intrusion
or attack on persons or property,
— maintain communications between the different buildings,
— ensure the radio network operates correctly,
— take immediate on-site action in the event of an incident or accident,
— assist people in danger.
II.1.6) Common procurement vocabulary (CPV): 74610000, 74611000,
74613000, 74615000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Estimated annual quantity: maximum of
140 000 hours of guard duty. This figure is given for information only and
is not binding on the contracting authority.
Estimated value excluding VAT: EUR 600 000–EUR 900 000.
II.2.2) Options: No.
II.3) Duration of the contract or time limit for completion: Duration in
months: 48 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: Tenders from consortia of firms or
groupings of contractors must specify the role, qualifications and
experience of each member or of the grouping.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating whether requirements have been met:
as specified in the call for applications. Candidates should note that
only companies which comply with all the selection criteria will be
invited to tender.
These criteria are as follows:
(a) annual turnover (in the field of life and property safety only) equal
to or exceeding EUR 250 000;
(b) company's proven experience in the field of life and property safety,
over the past 5 years, with international companies, diplomatic missions
or international organisations;
(c) at least 200 permanent staff employed;
(d) qualifications of managerial staff and technical managerial staff
relevant to the services required in the contract;
(e) managerial staff and technical managerial staff must have at least 5
years' relevant experience, so that the quality and continuity of the
service is guaranteed;
(f) the average length of service per category of staff (supervisors, team
leaders, guards) must be a minimum of 2 years.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating whether requirements have been met:
as specified in the call for applications.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating whether requirements have been met:
as specified in the call for applications.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to service contracts
III.3.1) Execution of the service is reserved for a particular
profession: Yes.
The company's main line of business must be security and guard services.
The company must be registered with the local authorities as a security
guard company.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for execution of the service: No.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Restricted.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
AO-SG/2008-01.
IV.3.2) Previous notice(s) published concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents,
or descriptive document: Final date for receipt of requests for documents
or for accessing documents: 30.10.2008 (12:30).
Charge for documents: no.
IV.3.4) Final date for receipt of tenders or requests to participate:
31.10.2008 (12:30).
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 25.11.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or
Swedish.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information: Candidates are requested to obtain the
detailed call for applications document from the contracting authority in
section I. Once candidates have been selected, the invitation to tender
will be sent free of charge to shortlisted companies. Submitting
applications or drawing up tenders does not give tenderers the right
either to be awarded the contract or to receive any compensation for costs
incurred. The contracting authority is under no obligation to award a
contract subsequent to this notice.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
Tel. (352) 43 03-1. Fax (352) 43 03-2100. E-mail:
CFI.Registry@curia.europa.eu. URL: http://curia.europa.eu.
Body responsible for mediation procedures:
European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001
Strasbourg. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail:
eo@ombudsman.europa.eu. URL: http://www.ombudsman.europa.eu.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: within 2 months of the petitioner being notified or,
failing this, of the date on which it became known to them. Lodging a
complaint with the European Ombudsman neither suspends this deadline nor
creates a new deadline for appeals.
VI.5) Date of dispatch of this notice: 4.9.2008.

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